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Document Control Specialist

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Job Number

IRE01016

Location

Ireland

Contract

Full Time, Permanent

Department

Administration

About this role 

We are a leading innovative and sustainable provider of mechanical and electrical engineering solutions. We offer full design, installation and construction services from conception to completion using the latest technology and software, with offices across three continents and a client base that spreads over fourteen sectors.

Since Designer Group was established in 1992, we have reached many significant international milestones that have attributed to our global presence and success. Having completed more than 800 projects, we are a confident and energetic business with strong foundations.

Our success is founded on a set of open and honest values that focus on our people, our clients and their goals. Safe, Trust, Respect, Challenge and Deliver.

Our values are who we are, what we stand for, and how we behave. We ask our people to embrace these behaviours and adopt this approach in the way they go about their work, every day.

The successful candidate will be responsible for implementing document management solutions, focussing on document control, records management and maintenance of all standard documents within a common data environment.

Key responsibilities

  • Management of the Request for Information process within the Company
  • Development and management of companywide filing systems, both paper based and electronic
  • Management of all project logs
  • Management of data input into the Common Data Environment (CDE)
  • Creation, collation and management of all standard and inspection documents within the CDE as well as all standard document templates
  • Liaising with operations staff, suppliers, clients and design teams on a daily basis and based on project requirements

Knowledge & experience

  • 3 years + strong administration experience
  • IT literate with good working knowledge of Microsoft Office, Word, Excel, as well as experience with document control software (4 Projects, Asite etc)
  • Ability to prioritise workload according to deadlines
  • Strong attention to detail
  • Ability to work unsupervised and to a high standard
  • Good communication skills and the ability to work as part of a team.
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