}

Receptionist & Office Administrator

Back to Vacancies

Job Number

IRE02001

Location

Ireland

Contract

Full Time, Permanent

Department

Administration, Operations

The Role

Due to an internal promotion, we are on the lookout for a Receptionist & Office Administrator in our head office in Dublin 15.
The Receptionist will be responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.
The Receptionist will serve as the face of the company and is the first point of contact for clients / visitors to the company and therefore must portray an excellent impression of the company in manner, attitude and presentation. This role will report to the Executive Assistant to the group CEO.

About Our Company

Designer Group is a leading international mechanical & electrical provider specialising in turnkey packages for the design, supply, and installation of M&E services. Headquartered in Dublin, we employ in excess of 1000 experienced and dedicated colleagues across the Group. As an industry leader, we work with some of the world’s largest multinational companies and our common purpose is delivering ambitious, innovative and sustainable engineering solutions, building client partnerships that bear testament to the standards we uphold.

Our people are the foundation for our continued growth across all client sectors. We invest in our people and have a philosophy of continuous professional development. This investment has produced an innovative and passionate team that deliver projects for our clients safely, efficiently and to the highest standards in the industry.  Our approach to everything we do is underpinned by our Values of:

Safe

Trust

Request

Challenge

Deliver

This is an exciting time for Designer Group, with the fruits of our Engineering Our Future Strategy 2025 reflected in our substantial pipeline of work in Ireland, Europe, Africa and South America.

Why work for us?

We have outstanding people working in our business and we strive to hire those who can contribute to our ambitious growth plans and who enjoy contributing to diverse and dynamic teams.  We promise to be a values-led business where you can build a long and rewarding career and where you are provided with scope for development and opportunity for personal growth.

Roles and Responsibilities

  • Ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.
  • Manage incoming and outgoing calls in a highly professional manner
  • Manage incoming/outgoing post, courier documents and deliveries to/from the office and distribute to all departments
  • Maintain a clean, tidy and comfortable Reception environment
  • Prepare meeting rooms for all internal and external meetings
  • Assisting with catering requirements for in-house meeting/presentations
  • Respond to public inquiries via phone/office visits and follow up/ inform relevant team/persons promptly
  • Handle changing situations in an efficient and professional manner
  • Provide secretarial support to business Directors and Senior Management as required
  • Support the business departments with administrative tasks as required
  • Maintain the stationery room and orders as required
  • Keep records of office expenses and costs and liaise with finance regarding same
  • Maintenance of internal phone directory – including extension lines and mobiles
  • General support for office events and control processes

Qualifications and Skills

  • Excellent telephone manner
  • Solid written and verbal skills – fluent in written and spoken English
  • Smart/Business Attire required at all times
  • Excellent professional and personal skills at all times
  • Ability to interact comfortably with all professional levels
  • Excellent and proven knowledge and understanding of Microsoft Word, Excel and PowerPoint
  • Strong planning and organisational skills
  • Ability to work on own initiative and have a can do attitude
  • High level of commitment and integrity at all times
  • At least 1 years receptionist experience required

Application Process

If you are excited about this opportunity and meet the qualifications mentioned above, we would love to hear from you.  Our recruitment team will review applications and reach out to qualified candidates for further consideration.

 

Designer Group is an equal ​opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

 

Apply Now